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The payroll calendar every employer should keep

4 min readPublished Feb 20, 2026
Payroll & compliance

Deposits, quarterly returns and year-end forms on one page, so nothing slips.

Deposit schedules

Most small employers deposit payroll taxes monthly; larger ones semi-weekly. Your schedule is set by last year’s liability.

Quarterly and annual filings

Form 941 every quarter, Form 940 every January, and W-2s to employees by January 31.

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